How we protect your personal data in KilnStatistics — Virtual Studio
You have the right to access your personal data
You can correct or update your data
You can request deletion of your data
You can receive a copy of your data
You can object to processing
You can request restriction of processing
The controller of personal data of KilnStatistics Service users is:
Koncept-IT Piotr Wawrzyniak
46-320 Praszka, ul. Mickiewicza 3, Poland
E-mail: office@kilnstatistics.com
The Controller processes Users' personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR) and other applicable laws.
For all matters concerning personal data protection, please contact: office@kilnstatistics.com
We do not collect sensitive data as defined in Article 9 of the GDPR, such as health data, political views or biometric data.
| Purpose | Legal Basis | Data |
|---|---|---|
| Providing Service features | Art. 6(1)(b) GDPR (contract performance) | Registration and usage data |
| Email address verification | Art. 6(1)(b) GDPR (contract performance) | Email address |
| Payment and license processing | Art. 6(1)(b) GDPR (contract performance) | Contact data, license data |
| Service-related communication | Art. 6(1)(b) GDPR (contract performance) | Email address, name |
| License expiry notifications | Art. 6(1)(f) GDPR (legitimate interest) | Email address, license data |
| Complaint handling | Art. 6(1)(c) GDPR (legal obligation) | Identity data, service history |
| Security and fraud prevention | Art. 6(1)(f) GDPR (legitimate interest) | Technical data, logs |
| Legal compliance | Art. 6(1)(c) GDPR (legal obligation) | Financial data, identity data |
| Data Category | Retention Period |
|---|---|
| Account data (active account) | For the duration of the account |
| Account data (after deletion) | Up to 30 days after deletion (backups) |
| Financial and invoice data | 5 years from document issuance (tax obligation) |
| System and security logs | 90 days |
| Email correspondence | 3 years |
| Complaint data | 3 years from resolution |
| Verification and password reset tokens | 24 hours (verification) / 2 hours (password reset) |
After the indicated periods, data is permanently deleted or anonymized.
User personal data may be entrusted to the following categories of entities:
Personal data may be disclosed to public authorities (e.g. law enforcement, courts) solely on the basis of an explicit legal provision and to the extent specified therein.
We never sell, rent or share User personal data with third parties for marketing purposes.
Under the GDPR, you have the following rights:
You have the right to obtain confirmation of whether your personal data is being processed, and if so, access to that data and information about the processing.
You have the right to request immediate rectification of inaccurate or completion of incomplete personal data.
You have the right to request erasure of your personal data in cases specified in the GDPR, including when the data is no longer necessary for the purposes for which it was collected.
You have the right to request restriction of processing of your data in certain situations.
You have the right to receive your data in a structured, commonly used format (CSV, JSON) and transmit it to another controller.
You have the right to object to processing of your data based on the Controller's legitimate interest.
You have the right to lodge a complaint with your national data protection authority. In Poland: President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw, uodo.gov.pl).
To exercise the above rights, contact us at: office@kilnstatistics.com. We will respond within 30 days.
Data is stored on servers within the European Union (OVH, France), meeting GDPR requirements.
In the event of a data breach that may result in risk to User rights and freedoms, the Controller will notify the supervisory authority within 72 hours and affected Users without undue delay.
KilnStatistics uses the following client-side data storage technologies:
KilnStatistics does not use analytical, advertising or third-party cookies (e.g. Google Analytics, Facebook Pixel). We do not track Users for marketing purposes.
You can manage cookie and localStorage settings through your browser settings. Disabling localStorage may prevent the Service from functioning correctly (inability to log in).
The KilnStatistics mobile application (Android) collects and processes:
At the User's request, data from the mobile application can be synchronized with the KilnStatistics Service over an encrypted HTTPS connection.
None of the above permissions are used without explicit User action.
Data in the mobile application is stored locally in a SQLite database on the User's device. Uninstalling the application results in deletion of local data.
User data is principally stored on servers in the European Union. In exceptional cases (e.g. use of external technical services), data may be transferred to third countries, with appropriate safeguards such as:
For questions about international data transfers: office@kilnstatistics.com
The Controller reserves the right to amend this Privacy Policy. Users will be notified electronically with at least 14 days' notice of significant changes.
The current version of the Privacy Policy is always available at kilnstatistics.com/privacy_en.html.
The Controller responds to inquiries within 30 days of receipt. For complex matters, this period may be extended by a further 60 days, of which you will be informed.
Remember, you have the right to lodge a complaint with your national supervisory authority if you believe your data is being processed unlawfully.